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As we move towards the next quarter, your organisation may be considering ways it can reduce some key costs as you take stock and plan how you are going to navigate these challenging economic times.

So, make sure you are not spending too much on your board portal solution. As highlighted in a recent blog, Convene offers all the functionality your organisation needs from a board portal, at a fraction of the cost of other providers.

As remote meetings become the new normal, the board portal solution that facilitates this important process becomes increasingly important. Make sure your chosen provider can enable a seamless virtual board meeting for your organisation. This not only makes the lives of your administrative teams easier, but it also makes for more efficient and effective meetings themselves.

Below we have gathered some of the key reasons why a number of new Convene customers made the switch from other board portal providers. They are:

  1. Cost
  2. Functionality
  3. Usablity
  4. Performance
  5. Scalability
  6. Security 
  7. Support

1. Cost

No matter how diligent or intelligent other board portals claim to be, they can’t match us on cost. We offer a premium product at a competitive price. Our product includes all the features (+ extras) you’d expect from a top of the range board portal solution, just at a market leading price.

If you are a not-for-profit or charitable organisation with a limited budget, we would be happy to offer your organisation a different quotation to help streamline your meeting processes too.

If you are interested in getting a quote for your organisation, get in touch here.

2. Functionality


First and foremost, you need your board portal to have wide ranging functionality. Convene has a complete range of purpose-built features to meet the planning, hosting and action stages of your meetings.

From scheduling a meeting, designing an agenda, dragging-and-dropping relevant files, to our varied presentation tools, to post meeting minute and action distribution, we have got your end-to-end meeting processes covered.

Visit our key features page to find out more.

3. Usability


We know your Board members, Trustees and other members of you executive teams have differing levels of technological literacy, so we ensured our user interface is clear and simple to operate.

Convene consistently receives great feedback from customers about how intuitive and easy to use our product is. To read some examples, read our customer success stories from National Education Union & Tesco PLC about how easy it is to get started with Convene.

4. Performance


Running executive and Board level meetings requires a board portal system that runs smoothly and can handle large files and volumes of data. Convene offers a stable and secure board portal system that can support your organisation to run more efficient meetings, featuring quick upload speeds and easy user management.

Our system runs on Amazon Web Services (AWS) which features 99% monthly uptime. This includes their top of the range S3 Data Protection Agreement which is designed to provide 99.999999999% durability and 99.99% availability of objects over a given year.

5. Scalability


Convene is more than just a board portal company. Our parent company, Azeus Systems Ltd, is an established IT services provider with over 25 years’ experience in successfully delivering IT solutions across the world.

This means we have a team of developers who are ready to work with your IT department to ensure Convene is fully compatible with your internal IT policies.

But don’t just take our word for it, Azeus Systems Ltd is a CMMI Level 5 company. This means our processes are ‘stable and flexible’ and we are an organisation that is ‘focused on continuous improvement and is built to pivot and respond to opportunity and change. The organization’s stability provides a platform for agility and innovation.’

We are able to develop new features and enhancements specific to you and your organisation. So, when COVID-19 disrupted AGMs for some of our customers, we built an end-to-end, all in one virtual eAGM solution to meet their needs.

To see more, visit our eAGM page here.

6. Security


Convene’s internal and external processes and practices are regularly audited to be compliant with the following industry standards: AICPA SOC 2, ISO 27001, 27017 and 27018. Our BCP and DR procedures are aligned with ISO 22301. Also we offer Convene both as an on-premise, and cloud based board portal solution.

We understand your security concerns around data are related to both internal and external access. That’s why Convene has a range of granular access controls and full audit-trail functionality to ensure compliance with GDPR and other regulatory commitments

To find out more about our market leading security features and security FAQs, visit our security page here.

7. Support

In the first instance, our Customer Success team will be on hand to provide all the onboarding and training your administrators and users need to feel comfortable using Convene. Once your organisation is up and running, Convene offers continued support 24/7, 365 days of the year, for any specific issue that may arise.

We also have a Customer only LinkedIn group, to meet other Convene customers, discuss how you use Convene, and share best practices.


These are just a few big picture reasons why more and more of you are choosing Convene. If you have any questions about any of the above, or want to get in touch with one of our sales team to hear about how Convene can support your organisation's meeting process, don't hesitate to get in touch here, or by using the form at the bottom of this page.

Solomon Rackham

Written by Solomon Rackham

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