With more than 33,000 homes across the North West, Yorkshire and the Midlands, Your Housing Group (YHG) is one of the UK’s largest housing providers. Their large and diverse portfolio ranges from general properties for social and affordable rent, through to retirement living developments and innovative private rental offers such as Hive.
At YHG, the board members, including their Chief Executive, were quite keen to move into the digital world. They realised the significance of introducing a digital way of meeting instead of continuing with paper board packs. The change was required from the administrators' point of view too as before digitalising the meeting process, they were sending out emails with up to 20 documents attached.
To streamline the meeting process, YHG evaluated multiple options and found Convene to be the most secure and usable option available. And finally, in October 2016, they rolled out Convene for their board of directors.
“Before Convene, meetings were a time-consuming process for Admins. We had to manually number the pages of the documents every time someone sent in their reports or updates before collating them into a single pack,” informed Paul PhillisKirk, ICT Business Partner/Relationship Manager at Your Housing Group. “In Convene, all you have to do is import those documents and updates, and the app collates for you! This feature is really good.”
Convene is a leading and award-winning digital meeting solution which can be easily configured specifically for your organisation to incorporate an easy-to-use, seamless, and secure digitalised process of creating and managing Board meetings and associated meeting materials.
Designed for senior executives, executive assistants and administrators, Convene is an end-to-end comprehensive solution that helps everyone to be fully prepared for the next meeting. It not only helps your organisation establish more robust Governance, Risk and Compliance (GRC) processes, but also eliminates stress factors of attending and arranging numerous meetings thereby making everyone healthier in the long run. Importantly, Convene is a paperless solution that helps create an environment-friendly workplace incorporating processes that are green and sustainable.