After Adoption is an independent adoption agency working throughout England and Wales to help all those affected by adoption. From placing children with adoptive parents to supporting birth families and reuniting families separated through adoption, they work with all groups of people affected by adoption. Over the past twenty years, they have pioneered work with birth mothers in prison, search and reunion services and work with adopted young people.
Before using Convene, the agency used to send out their meeting documents and other adoption papers by post. To ensure the safety of information and protection from data breach, employees used to anonymise them by removing surnames. This entire process used to take several hours for each panel meeting. Therefore, digitising the process was imperative to secure their sensitive information and cut back on papers and postal time. Convene helped them to do exactly that. Now they can send information digitally to everyone so that they get to see all the documents at the same time without having to rely on the postal service .
“We need to make sure that when we’re storing or sharing information that it’s done as securely as possible, which with Convene is easy,” informs Nigel Foxon-Hale, Senior Administrator at After Adoption. “Apart from the time spent anonymising the documents, we estimated it took at least two hours to amend, print, weigh the pack and put it in the post, and if there was a last-minute change you had to do it all again. Whereas with Convene, we can do the whole thing in 20 minutes.”
Moreover, it only took only a couple of hours for the After Adoption panel to learn how to use Convene because the software is straightforward and simple to use!
The agency has recently renewed and extended their Convene license for two more years.
Convene is a leading and award-winning digital meeting solution which can be easily configured specifically for your organisation to incorporate an easy-to-use, seamless, and secure digitalised process of creating and managing Board meetings and associated meeting materials.
Designed for senior executives, executive assistants and administrators, Convene is an end-to-end comprehensive solution that helps everyone to be fully prepared for the next meeting. It not only helps your organisation establish more robust Governance, Risk and Compliance (GRC) processes, but also eliminates stress factors of attending and arranging numerous meetings thereby making everyone healthier in the long run. Importantly, Convene is a paperless solution that helps create an environment-friendly workplace incorporating processes that are green and sustainable.