Established in 1889, Buckinghamshire County Council (Bucks County Council) is the upper-tier local authority for the non-metropolitan county of Buckinghamshire, England.
Apart from being more commercially viable, an important objective of the Council’s future corporate programs and priorities was to become more digitalised. The vision of the One Council Board was to lead the change from the top and adopt paperless processes wherever possible. The Council was looking for a digital solution to manage their board meetings and came across Convene through online research and the G-cloud Digital Marketplace.
Before using Convene, the Council was storing documents in shared folders on the internal network in addition to physical files and folders. They agreed that if they were to change the traditional ways of doing things, they had to move to an enterprise-grade secure digital solution.
Since the solution was meant to be used for the One Council Board and hence the high levels of proprietary information that would go into these documents, an enhanced level of security was imperative. Convene’s award-winning security features and the ability to remotely wipe information on any device helped the Council choose the solution.
Bucks County Council started using Convene from January 2016 and since then they saved a substantial amount of time, cost, and paper. They especially appreciated the easy learning and implementation process of Convene along with its excellent client support and simple set-up process.
As explained by Sarah Ashmead, a One Council Board Member and Director of Strategy & Policy, “Using Convene has enabled us to drive innovation, not only in terms of the print savings, but also in the style and culture of our Board meetings. The iPad app also means that we can have instant access to both current and past papers wherever we are, which fits perfectly with the agile ways of working that we are developing.”
Convene is a leading and award-winning digital meeting solution, which can be easily configured specifically for your organisation to incorporate an easy-to-use, seamless and secure digitalised process of creating and managing Board meetings and associated meeting materials.
Designed for senior executives, executive assistants and administrators, Convene is an end-to-end comprehensive solution that helps everyone to be fully prepared for the next meeting. It not only helps your organisation establish more robust Governance, Risk and Compliance (GRC) processes, but also eliminates stress factors of attending and arranging numerous meetings thereby making everyone healthier in the long run. Importantly, Convene is a paperless solution that helps create an environment-friendly workplace incorporating processes that are green and sustainable.